Illumina is a global company with its headquarters in the U.S. This means that personal information may be used, processed, and transferred to the United States and other countries or territories and those countries or territories may not offer the same level of data protection as the country where you reside, including the European Economic Area.
Personal information does not include such information if it is anonymous or if it has been rendered de-identified by removing personal identifiers.
Examples of personal information include:
Sensitive personal information is a subset of personal information that may be more sensitive in nature for the individual concerned.
Examples of sensitive personal information include:
We collect and maintain different types of personal information about you in accordance with applicable law. Some examples include:
Generally, we collect personal information directly from you in circumstances where you provide personal information (during the onboarding process, for example). However, in some instances, the personal information we collect has been inferred about you based on other information you provide us, through your interactions with us, or from third parties. When we collect your personal information from third parties it is either because you have given us express consent to do so, your consent was implied by your actions (e.g., your use of a third-party employee service made available to you by us), or because you provided explicit or implicit consent to the third party to provide the personal information to us.
Where permitted or required by applicable law or regulatory requirements, we may collect personal information about you without your knowledge or consent.
We reserve the right to monitor the use of our premises, equipment, devices, computers, network, applications, software, and similar assets and resources. In the event such monitoring occurs, it may result in the collection of personal information about you. This monitoring may include the use of CCTV cameras in and around our premises.
Illumina may use your personal information in order:
Your personal information may be shared, including to our affiliates, subsidiaries, and other third parties, as follows:
You can ask to see the personal information that we hold about you. If you want to review, verify or correct your personal information, please contact Human Resources in writing.
When requesting access to your personal information, please note that we may request specific information from you to enable us to confirm your identity and right to access, as well as to search for and provide you with the personal information that we hold about you. We may, in limited circumstances, charge you a fee to access your personal information; however, we will advise you of any fee in advance.
Your right to access the personal information that we hold about you is not absolute. There are instances where applicable law or regulatory requirements allow or require us to refuse to provide some or all of the personal information that we hold about you. In addition, the personal information may have been destroyed, erased or made anonymous. In the event that we cannot provide you with access to your personal information, we will inform you of the reasons why, subject to any legal or regulatory restrictions.
We endeavor to ensure that personal information in our possession is accurate, current and complete. If an individual believes that the personal information about him or her is incorrect, incomplete or outdated, he or she may request the revision or correction of that information. We reserve the right not to change any personal information it considers is accurate.
If it is determined that personal information is inaccurate, incomplete or outdated, we will use reasonable efforts to revise it and, if necessary, use reasonable efforts to inform agents, service providers or other third parties, which were provided with inaccurate information, so records in their possession may be corrected or updated.
Except as otherwise permitted or required by applicable law or regulatory requirements, we may retain your personal information only for as long as we believe it is necessary to fulfill the purposes for which the personal information was collected (including, for the purpose of meeting any legal, accounting or other reporting requirements or obligations).
You may request that we delete the personal information about you that we hold. There are instances where applicable law or regulatory requirements allow or require us to refuse to delete this personal information. In the event that we cannot delete your personal information, we will inform you of the reasons why, subject to any legal or regulatory restrictions.
Please send requests to access, delete, or correct your personal information to email@example.com.
Any request by you to us to delete your personal information will not result in deletion of any information submitted by you to a third-party provider (e.g., First Advantage, HireVue, stock management service). If you require the third-party to delete any of your personal information, you must contact the third party directly to request such deletion.
If you have questions or concerns regarding the handling of your personal information please contact firstname.lastname@example.org. Alternatively, you may report concerns or complaints to the Legal Department at email@example.com.
We are committed to protecting the security of the personal information collected, and we take reasonable physical, electronic, and administrative safeguards to help protect the information from unauthorized or inappropriate access or use.
With respect to the personal information of our employees, Illumina, Inc. complies with the EU-US and Swiss-US Privacy Shield Framework and adheres to the Privacy Shield Principles of Notice, Choice, Accountability for Onward Transfer, Security, Data Integrity and Purpose Limitation, Access, and Recourse, Enforcement and Liability. To learn more about the Privacy Shield program, and to view our certification page, visit https://www.privacyshield.gov.
If your complaint is not satisfactorily resolved with us directly, you may contact our independent dispute resolution provider, the International Centre for Dispute Resolution/American Arbitration Association for resolution (http://go.adr.org/privacyshield.html).
Illumina, Inc. is subject to the investigatory and enforcement powers of the Federal Trade Commission (FTC) with respect to the Privacy Shield. Under certain conditions you may invoke binding arbitration before the Privacy Shield Panel. Where applicable for employee matters, Illumina, Inc. commits to cooperation with the panel of the EU Data Protection Authorities (DPAs), the state or national data protection authority where the employee works or the Swiss Federal Data Protection and Information Commissioner (FDPIC), as applicable, to investigate unresolved complaints.
Effective Date: August 7, 2017
SAP-PLM Document Number: 1000000006133-3